FNDA seeks Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

FNDA is seeking full-time receptionist/administrative assistant.  Essential duties & responsibilities include, but are not limited to:

  • An ability to multitask is essential
  • Greet visitors and clients in a friendly and professional manner
  • Answer and screen telephone calls, handle inquiries and direct callers or visitors to the appropriate staff and monitor voicemail
  • Support and assist the Principal, Associate, and architectural team on a daily basis
  • Maintain/Manage calendars using Microsoft Outlook
  • Schedule meetings, events, presentations and help prepare the team for same in a timely manner
  • Organize travel arrangements, including flights and accommodation as required
  • Order office supplies and administer office machines (photocopier, plotter)
  • Review, track, and stay current with correspondence, including email, letters, invitations, notices, announcements
  • Organize and file materials such as drawings, proposals, correspondence, publications, contact information, etc.
  • Issue invoices, prepare A/C statements and follow up for accounts receivable and payable
  • Coordinate with suppliers and obtain samples for projects
  •  Assist Principal Interior Designer writing specifications for finishes and materials
  • Assist with presentation materials by creating graphic designs using Photoshop, In-design, and Powerpoint
  • Proficient in Microsoft Office (Word, Excel)
  • Other duties as assigned

Application Process

Interested candidates should forward their resume with covering letter and salary expectations to:

            FNDA Architecture, Inc.

            116-828 Harbourside Drive.

            North Vancouver, B.C.

            V7P 3R9